Why Event Management Sydney is a Growing Industry

Event management Sydney companies are springing up one after the other, and there are no signs of the industry slowing down. According to industry observers, this should be expected given the number of services they can provide. By paying a small fee you can have a skilled, professional event manager take care of the function.

Meeting the Needs of the Market

Sydney high city viewSydney event planners are not limited to providing assistance for one type of occasion or function. These days they offer services ranging from weddings, conferences, concerts and trade shows. If you’re planning to hold seminars, expositions, corporate parties and conventions, event managers can be of valuable assistance as well. Basically what an event manager does is organize and arrange the event according to your chosen theme.

It doesn’t matter if your event is public or private, as Sydney event planners will provide you with a professional team of planners who know event planning inside out. In short, an event planner provides assistance from beginning to end.

Available Services

Event planners work in close coordination with clients so aspects like food arrangements, marketing, and decorations and so on are handled properly. While the event planner and his team takes care of the details, you are consulted every step of the way so the event comes out as planned.

event planner kiki

An event planner also coordinates with clients with regards to the promotion, all the while ensuring you don’t go over the budget. It’s for these reasons why event planners have become so popular in Sydney. When organizing a large function, it’s all too easy to get lost or confused with all the details, so why not let an event planner take care of the details?

It should be emphasized that the event planners don’t take over the planning, but instead work hard to ensure your plans come out right. Not only will they provide suggestions, but they’re ready and willing to listen to any suggestions you have in mind. The goal of event management Sydney, in other words,is to allow clients to focus more on their business and other important matters while they handle the event.

Your Guide to Choosing the Best Event Venue

The venue can make or break the success of any event. Even if you serve the best tasting food or prepare the most extravagant entertainment for your guests, if your venue is “blah” then it’s going to be the one thing that your guests will always remember about your event.

Venue selection should therefore be your top priority. It’s one of the first things an event company should do because researching possible destinations and negotiating on the price can be quite a challenge.

Take a look at the following tips to help you choose the best venue for your event.

Tip 1: Location, location, location.

So let’s say you’re very eager to impress your guests. You want only the best venue possible and you’ve set your eyes on a 5-star beach resort 60 miles away. While it’s good that you want to impress your guests, no one will exactly want to drive for an hour and a half just to attend your party, right?

Choosing an event location

Choose a location that’s convenient for everyone, and pick the best venue you can afford in that area.

Tip 2: Be flexible.

If you’re planning to hold an event on Christmas Eve, you’ll need a miracle to find a venue that can accommodate you on this date. You must be flexible with your selected dates and as much as possible, avoid the peak season so you can book a nice venue with a better rate.

Tip 3: Check the size.

The one thing you DON’T want to do is book a venue that can accommodate 50 guests when you’re expecting a hundred attendees. Conversely, you don’t want to book a grand ballroom if you’ll only have no more than 100 guests coming. Choose a venue that’s just big enough for all your guests.

Tip 4: Inquire about the amenities.

The amenities an event will need depends on what type of event it is. What you need for meetings and conferences differ from the amenities and facilities required for formal sit down dinners and company parties. Make sure the venue you choose has the amenities you need for your event.

Tip 5: Visit potential venues before making a decision.

We always recommend that you personally visit the venue and check out all the facilities they have first before deciding. Ask about the previous events that were hosted there so you’ll know if they have experience hosting events similar to yours. Check if the staff is professional, courteous and helpful too.

Outdoor event venue

Take all these things into consideration before you make a decision. Keep in mind that choosing a venue is a lot harder than it seems so you have to dedicate some time for it. Doing it in a rush is a very, very bad idea.

If at all possible, choose your venue a year ahead of your event. That way, you’ll have a lot of time and options to consider.

If you have neither the time, the experience or the patience to choose a venue for your company’s event, we recommend you hire an event organizer to handle this task for you. An experienced professional planner knows exactly where you can find the best venue for your event.

Planning a FUN Team Building Event for Your Company

It’s been a tough year. Your employees are stressed out and unmotivated, and things aren’t exactly going well in the office. But as the manager or business owner, it’s your job to keep the spark alive within your employees. It’s your job to inspire them, and encourage them to work together to achieve your company’s goals.

And this is why you need to organize a team building event.

Team building is more than just creating a treasure hunting activity in your office or playing a team sport. It has to be fun, enlightening, inspiring, and meaningful.

Outdoor team building activities

Many experts say the best team building activities are held away from the office so your employees can completely relax and forget about the headaches in the workplace. So let’s help you plan a fun outdoor team building event that everyone will enjoy.

Get the Word Out

Even if you don’t have a plan laid out yet, you need to let your employees know about the team building event that’s happening soon. Getting the word out will get them excited. Create some hype. Tell them that it will be a stress-free day outside the office and everyone is going to have lots of fun!

Set Your Budgetset budget

As the manager or business owner, only you can determine how much you should spend for the team building event. But keep in mind that a successful team building will pay for itself. With happy employees working together as a cohesive unit, productivity will increase and that translates to more profits for your company.

Choose the Venue and Activities

The venue for your team building event is crucial and your choice should be dependent on factors such as your budget, location, size of participants, and your objectives for the event.
team building venueIf you can afford to go abroad, go ahead. If you think a weekend retreat in some remote mountain resort is what your team needs, go ahead. If you would rather engage in physical activities such as trekking, kayaking, and river rafting, that’s fine too.

The important thing is to choose activities that will best serve your purpose for the team building event. Here are some key questions to ask:

  • Do you want your employees to be relieved of their work related stress?
  • Do you want them to bond and to strengthen their camaraderie?
  • Do you want to inspire them, challenge them or re-invigorate them?

These things have to be taken into consideration when deciding on what activities to do and where to hold the event.

The success of your event will depend on how meticulous you are with every detail. Planning ahead gives you a lot of time to ensure everything goes exactly as planned and leaves little room for mistakes.

Naturally you want everyone to enjoy themselves so you need to keep them in mind during the planning process. Do you think they would like the activities you’ve picked? Is the venue conducive for your employees? Is your budget enough? Will the event give you the results you’re aiming for?

Sometimes planning a team building event can be a complicated process. This is especially true if you have no experience in handling this kind of activity.

It’s always a good idea to seek the help of an expert to ensure a positive outcome. So, if you want your event to benefit your company and your employees, entrust it in the hands of professional event organizers.

When you have a real expert taking care of every aspect of your event, you achieve your objectives. Moreover, your employees will also have the fun and enjoyment they so badly need. Everyone wins.

How to Plan a Corporate Gala Dinner Event

In a perfect world, planning a corporate gala dinner would be a breeze. Unfortunately, we don’t live in a perfect world and a lot of things could go wrong when planning black tie events for your company.

Planning discussion for gala dinnerThe good news is, you don’t have to be an expert to be able to make your gala dinner successful. You just have to follow certain guidelines to the letter, and you’ll be all set. Here are some tips gather from this event planning company while working with them.

So let’s get started, shall we?

Step 1: Determine your purpose.

Before you even start planning, you have to first determine the purpose of the gala dinner. What are you celebrating the occasion for? Who are your guests? Is it just your company’s employees and VIPs, or are you also inviting clients, suppliers, distributors, and customers? What is your objective for this event?

Every other step in this planning process will revolve around the purpose of the gala so make sure this aspect has been addressed before moving forward.

Step 2: Form a committee.

Obviously, you can’t organize a gala on your own so you need others to help out too. Since this is a company event, you can ask the people in your department or other departments to be part of the committee.

Step 3: Analyze costs.

Your committee (which you’re part of, of course) should sit down and decide on the budget. Usually, your company will give you a ballpark figure of how much they are willing to spend for the event and you have to work within this budget. However, if your planning team thinks the budget is too low, you can send a proposal or a request asking for a bigger budget.

Step 4: Set the date.

The thing is, you’ll need to have several possible dates before you can decide on the date for the gala dinner. This is because you have to consider the availability of the venue, the guests, the speakers, and so on.

Step 5: Choose your venue.

Coporate gala dinner overhead shotOnce you’ve picked several dates, decide on the venue and then call them to check if they’re booked on the dates you’ve chosen. When choosing your venue, take into consideration factors such as the number of guests you’ll have, the theme of the event, the location of the venue, the costs, and even the facilities and amenities they have.

Step 6: Decide on who the emcee and key note speakers will be.

This is an important decision to make. The emcee can set the tone for the gala dinner so you have to choose carefully. He must have a pleasant voice, a great personality and most of all, he must know how to keep the audience entertained.

Your choice of speakers, on the other hand, will depend on the theme of your gala. As a general rule, the speakers invited to gala dinners are highly accomplished and well respected individuals in your community who inspire and motivate others to do great things.

Step 7: Create a to-do list.

This list should include the tasks that need to be done days before the event as well as on the night itself. You can assign to-do lists to each member of your committee, such as assigning a person to take care of the food and drinks to be served, the gifts that will be given to the speakers, awardees, and guests, the venue decorations, as well contacting a photographer and videographer to document the entire event.

Planning and organizing a gala dinner is a gargantuan undertaking. It takes months and even a year of planning to ensure its success. It also entails a lot of stress and frustration, and there’s never a guarantee of absolute success.

Gala dinner awards 2014

So unless you’re 100% committed to spearheading your gala dinner and have all the time in the world to put into this endeavor, you might be better off hiring a professional event management company such as www.eventmanagementsydney.biz to take care of all the dirty work for you. It may cost you money but at the very least, you can expect a MUCH better outcome than if you did everything yourself.

Event Management Software To Boost Attendance

If you are part of the event management field, you need to make sure that you remain focused and organized at all times. This will make a world of difference, especially when it comes to putting together a budget, working with all of your vendors, keeping track of a guest list and much more. Today, it has become a whole lot easier to take care of all of your important event planning and management information with the introduction of online event management solutions. As a matter of fact, many people have found that using this simple program will help them to get a higher level of attendance overall.

Event management software in tabletWhen using an online event management system, event managers of all levels are able to easily and quickly add to invite lists, send out email invitations to their guests, put together quick event reminders and then even print out name tags. These name tags are able to be printed easily and are great for helping during check in for the event. In addition to all of these things, the program is also able to help event planners to gather feedback from guests and create helpful surveys.

Online event management softwareIf you are a planner, you will see that the ability to share important information online pertaining to the event will be extremely helpful. Guests are able to access the information on their smart phones or tablets and you can even check in the guests at the event by using your tablet. In some situations, if the need is there, you are even able to get alerts on your smart phone if you happen to have a VIP guest that arrives.

Data driven applications such as this are becoming very popular with many business and large universities alike. By having all of the information in one central location, you can go about event planning while using a program that is going to organize, drive attendance and bring about a lot of buzz about the event that you are trying to put together. When you have the ability to simplify like this, it really takes a lot of the headaches out of event management. There are many cases where a company, school or group have been able to save a whole lot on event costs while driving up attendance and even freeing up other onsite resources for an overall benefit to anyone who is involved in the online solutions.